Executive Assistant Resume

by Shirley Thomas Core
(Wichita, KS, USA)

Executive Assistant Resume by Shirley Thomas Core

Highlights of Qualifications:
 Over twenty (25) years of Administrative/Office Assistant experience; provided a high-level of experience and expertise
 Prepared correspondence, received visitors, arranged conference calls, scheduled meetings
 Supervised, coordinated and directed personnel and volunteers
 Telephone operation of switchboard, screened and forwarded calls
 Managed a university’s female/male dormitory
 Assisted reporters and anchor personnel with evening news reporting scripts while working closely with the Alabama Legislature
 Team leader and follower capabilities, also works exceedingly well without supervision
Relevant Experience
 Professional experience of working in fast-paced environments demanding strong organizational, technical, and interpersonal skills
 Coordinated and directed services, such as records preparation, and personnel aid to executives
 Filed, retrieved and eventually archived corporation documents, records and reports; assisted with mail directed to the executives
 Periodic managerial meetings to simplify and improve work flow in addition to improving methods of administrative and clerical procedures
 Expertly detailed-oriented and resourceful in completing assigned projects with the ability to adequately multi-task effectively
 MS Word, Excel, PowerPoint, AS 4000, Word Perfect, Outlook, Typing, Filing and Data Archiving, Filing Equipment Operations, Effective Problem Solving, Superb Interaction with the public

Core 2

 Trustworthy, ethical, discreet and committed to superior customer service; confident and poised with individuals at all levels of management

Professional Business Experience
Project Assistant: 2010 (1/2010-4/2010): Innovations for Poverty Action Temporary Position

Duties: Assisted Community Action Project of Tulsa County (CAP) during the tax season. Informed respondents of a commitment product that would enable them to pay off their debt faster than was required. Once respondents accepted the product, they were shown their current credit report with the FICO scores included. Interpersonal skills and excellent attention to details were required.
Office Manager/Assistant (4/2010-Present):

Eagle’s Landing Construction Company
Duties: Managed and assisted owner in the operations of a construction company. Travel, telephone and /or conference-call for new projects. Set-up hotel reservations for employees that are employed on different job sites. Keep up with payroll. Responsible for all mailings and banking business. Ensure that vehicles are in good working condition and all information is up-to-date. Interact daily with owner.

Office Manager/Administrator: 2005 (4/2005-7/2007): Covenant Home Warranty
Duties: Performed administrative and secretarial support for the president of a newly founded ‘supplementary home-owners’ organization. Prepared, compiled, typed reports, and correspondences while interacting closely with local real estate agencies. Customized ‘preventive maintenance’ checklists for clients. Compiled work orders for foreman to complete. Finalized clients claims. Assigned and delegated information to office personnel. Light traveling.

Record’s Manager/Mail Assistant: 1995 (11/95-1/98): Vintage Petroleum
Duties: Organized, collected data, and maintained files for the organization. Recorded ‘readings’ in order to compile data used in prospecting for new and existing oil and gas wells; corresponded and verified data with oil and gas companies via telephone, fax, e-mail and U.S. mail. Constructed new files as oil wells were bought in different states; maintained approximately 10,000+ files in fourteen states and several foreign countries. Assisted the engineers and periodically assisted with switchboard operations and mail sorting.

Record’s Manager/Trainer 1998 (08/98-10/2002): Oral Roberts University
Duties: Performed with a considerable degree of independent accountability, and administrative record’s upkeep in support and function of the Registrar’s Department at Oral Roberts University. Carefully screened visitors and telephone calls. Compiled, organized, and maintained various correspondences from students and various outside affiliations pertaining to that particular student. Assisted different departments with pertinent student information. Yearly retrieval of files to be placed

Core 3

within the Archive’s Department. Interacted with the public on sensitive matters. Assisted during student registration. Interacted closely with the Registrar.
Dorm Director: 1988 (08/87-5/94) Alabama State University
Duties: Supervised college female/male dormitories and recorded data in order to be effectively compiled for Alabama State University’s Housing Department. Hourly reports were carefully recorded on the functioning of the overall dorm with special attention of who visited the area. Delegated work detail to appropriate personnel pertaining to the upkeep of the dorm. Effectively and discreetly handled disciplinary issues. Handled office switchboard and held weekly staff meetings.

Education
 Rhema Bible Training College, Broken Arrow, OK ‘Associate Degree’
 Tulsa Community College, Tulsa, OK ‘Associate Degree’
 University of Phoenix, Tulsa, OK ‘Undergraduate’ BS Business Management
 University of Phoenix, Tulsa, OK ‘Masters’ (MBA) Master’s in Business Administration
Accomplishments
 President’s Honor Roll
 Dean’s Honor Roll
References Furnished Upon Request